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Used Office Equipment

Used Office Equipment

Pros and cons of used office equipment

Used office equipment can be an excellent way to save money on expensive office necessities such as computers, printers, fax machines, scanners and even furniture. If you know where to look, you can find decent used equipment for anywhere from 30 to 50 percent less than what you would pay for new equipment.

Obviously the key here is where to look. Used office equipment can be found on the Internet (online auctions in particular), in classified ads in the local paper, or through office supply dealers, manufacturers and even other businesses.


Buying Online

The Internet is a good place to find lots of used office equipment and furniture for sale by various vendors and private sellers offering very good discounts. However, you need to be extra cautious when buying used equipment over the Internet. Ask a lot of questions about the product, find out exactly what you're getting for your money and watch out for high shipping prices. A lot of online stores offer free shipping with orders over a certain amount but you need to check where your equipment will be shipped from as this can affect the freight prices considerably.

Liquidated Equipment

Many companies sell used office equipment they no longer need and sometimes these sales are advertised in the business section of newspapers. It is also worth calling the purchasing department of local companies to find out if they are selling office supplies and when their next sale might be. This can be a good way to get cheap but decent office furniture, especially if you buy from large corporations.

Refurbished Equipment

Refurbished equipment is used equipment that has been inspected and repaired to make it is 'good as new' for resale. Refurbished office equipment is sold by most office supply dealers and manufacturers and usually consists of discontinued equipment, equipment that was never delivered or equipment that has been returned within 30 days of delivery.

Always get a detailed explanation of the refurbishing process. Is the equipment dismantled in order to repair or replace worn, broken or old parts? Is the equipment tested? What is included? Consumable or key components are sometimes not included with an item. In some cases having to purchase excluded components separately can add quite a lot to the total cost. Excluded components can be anything from ink cartridges in a printer to the drives in a refurbished computer.

'Discount office equipment for sale': check the small print

Buying used office equipment can be an excellent way to save money but there are certain precautions you need to take to ensure you get decent discount equipment for your office. Whenever possible, check the equipment for any damage. In some cases even the smallest dent can bring the price down further.

If you decide to buy used supplies from a dealer or manufacturer check that they have some experience and a good track record in your local area. Always read the small print before you sign anything. Make sure you know what the returns policy is (if there is one) and find out what kind of technical support you will receive from both the manufacturer and the dealer.

Warranties are an important safety net for you to fall back on if the equipment doesn't work, so make sure you get a warranty and read it. Many warranties will only be for 90 days but this is fine for certain equipment. Others, such as computers, should ideally have a warranty that lasts a year.