Setting up office computer systems
Computer systems are at the heart of most modern offices so it goes without saying that they are an important part of office set-up. There are countless magazines, websites and books that offer information on operating systems, desktop security, hardware, software and setting up networks. However, for a basic outline of the main considerations in office computer systems you've come to the right page.
The three main components you need to look at when deciding on which computers to get are: the processor, RAM and the hard drive.
Processor: also known as a central processing unit (CPU) this is basically the engine of the computer. It determines how fast the computer works. How much processor speed you need depends on work load and what programs will be run on the PC. For example, if the primary activities are word processing and e-mail you won't need a high speed processor.
RAM: Random access memory is the memory that is used to store the operating system and programs that are currently being run. Again, the amount of RAM you need depends on the programs and applications you intend to run on the PC. Large graphics programs like Photoshop take up quite a lot of memory while word processing applications don't take up as much.
Hard drive: This is where the computer stores all permanent data; it's like a digital filing cabinet. The more information you need to store, the larger the hard drive needs to be. External hard drives can be added for more storage space. CD writable and rewritable (CD-R or CD-WR) drives are useful to have for writing information onto CDs for back-up purposes.
Every office needs a desktop printer and many also need a fax machine and scanner as well. Most of these can easily be connected to computer systems via the USB port and usually don't present too much of problem until it comes to connecting the to an office network. To save time, money and hassle it may be worth looking into multifunction devices that combine printing, scanning, photocopying and faxing into one machine.
Having an Internet connection is almost as important as having a phone system so do your homework on the following:
Modems: analogue, cable and DSL modems are the three choices available to Internet users now. Most people choose cable or DSL over analogue because they are faster and don't tie up the phone line.
ISPs: the best way to find the right Internet service provider is to get recommendations from other businesses and then try them out. Choosing a service that offers a free trial is a good way to test drive a few ISPs. Speed and performance are important factors; offices need a quick and reliable Internet connection.
Computer system security information
Security: Having an Internet connection leaves your desktop system open to attacks from viruses and hackers, make sure you invest in an Internet security system to protect yourself from these serious threats.
Connecting multiple computers via a local area network (LAN) has the advantages of sharing the Internet connection, files, printers and any other equipment in the office. It can be quite a big job to connect office computer systems to a network, particularly if there are a large number of computers spread out over a wide area. Hiring a professional to do this is the best option.