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Content Management Systems

Content management systems

Content management systems essentials

Choosing a content management system (CMS) is difficult, but there are ways of making it easier. Before you begin to compare products, you should have a clear idea of what your company wants from a content management system. Armed with a list of essential functions, you are less likely to be distracted by desirable but inessential features.


The most important quality to look for in a content management system is compatibility with your company's needs and resources. For example, some systems allow you to run a database, but if none of your staff know anything about databases, you are better off sticking to HTML pages. The more features a content management system has, the more training and time your staff will require to use it. The costs involved in training and staff time can take a substantial chunk of your budget, so you need to prepare for this. Your content management system should also be flexible - that is, capable of adapting as your company's needs change.

The bad news is that most off-the-shelf, generic systems won't be able to fit your current needs and adapt to your future needs effectively. The good news is that you can find what you're looking for if you reject one-size-fits-all solutions. For example, it is possible to buy content management script s for uploading content to your website, and combine these with Access or Oracle databases. However, if you're new to the world of content management, it can be hard to know which components to choose from, or how to make them work together. This is why many content managers hire IT professionals to create a custom-built system.

However, many content managers opt instead for generic solutions. There's nothing wrong with generic solutions per se, but every company is unique and has unique needs, so you can't expect a generic system to be everything you want it to be. But don't be tempted to throw money at the problem. Yes, you get what you pay for, and spending more money means getting more features. However, if the complex nature of the system deters your staff from using it, you will be wasting your money. You should choose the simplest system possible, which usually means choosing an inexpensive solution. Our page on other considerations about web content management system s will give you more information about features to look for.